Administrative Professionals’ Day

It's an opportunity to say Thanks

Administrative Professionals’ Day/Week is to highlight the important role of our administrative support personnel, the ones who keep organizations running efficiently.

It’s an annual observance held during the last full week of April, to recognize and appreciate the work of administrative professionals such as administrative assistants, receptionists, and secretaries.

Administrative assistant in a bright office cheering for receiving recognition on national administrative professionals day

Administrative Professionals Day: April 24, 2024

Administrative Professionals Week: April 21-27, 2024

A group of Admins out for drinks on Administrative Professionals day

A time to celebrate

Administrative Professionals’ Day has become one of the most broadly celebrated workplace holidays.

Companies observe the date through community events, social gatherings, and individual corporate activities, recognizing support staff with awards, gifts, and prizes.

  • 1942 — Founding: National Secretaries Association (NSA) was formed, and the first chapter was founded in Topeka, Kansas

  • 1952 — National Secretaries Week: First National Secretaries Week, now known as Administrative Professionals Week

  • 1967 — Men Join NSA: Convention delegates vote to open membership to men; the first man joins six weeks later

  • 1981 — Name Change #1: NSA changes its name to Professional Secretaries International (PSI)

  • 1998 — Name Change #2: PSI becomes the International Association of Administrative Professionals

  • Administrative Professionals (IAAP)
    2000 — Administrative Professionals Week: Professional Secretaries Week and Day become Administrative Professionals Week and Day.

Show appreciation for the expanding role of administrative professionals

Administrative workers have always been indispensable, but in the post-pandemic workplace, responsibilities have shifted, making them more essential than ever. 

Technology — Administrative staff tends to be the initial users of new technologies with the added role of trainers for coworkers. 

Human resources HR has become a more strategic function in most organizations. The increasing burdens of open enrollment, payroll, and remote employee management demands more from HR professionals adding new HR-related responsibilities to administrative roles.

Internal customer service Just as customer expectations are rising externally, organizations are looking for administrative professionals to follow suit for the people and teams they work with internally. 

Project management Today’s administrative worker’s new environment requires leadership as problem-solvers with the initiative to find new or better ways to operate  across many departments in cross-team collaboration, including with senior executives and project leaders. 

Chart from Robert Half organization showing the changing duties of administrative professionals

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Here are some great ways to celebrate

Administrative Professionals’ Day

Show appreciation - Your message

Here are some sample messages to get you started – Sample Messages

  1. Appreciation messages are the most impactful element of any recognition.
  2. Reinforcing your message with a symbol of appreciation tells employees you know who they are beyond their work life.
  3. The recipient selecting a reward option creates participation and a sense of ownership for a more memorable experience AND prevents gift blowback!

 

Mix merchandise, gift cards, local gift cards, and virtual and payment options.

Local gift cards from San Francisco, to Topeka, to New Your City
hiking on a sunny day

Provide time off

When administrative professionals receive extra time off they are able to recharge and rejuvenate, which can help them return to work feeling refreshed and more productive.

Time off shows that employers appreciate their employees’ hard work.

By offering extra paid time off, managers can show their support for their employees and their commitment to their wellbeing.

Set up a team building activity

Team building activities help employees to feel more connected to their coworkers and the company, improving employee morale and job satisfaction. They provide a fun and relaxed environment for employees to get to know each other outside of work tasks and can lead to better teamwork and collaboration.

On Administrative Professionals’ Day, it can be especially meaningful to show appreciation by organizing a team-building activity that highlights the important role that administrative professionals play in the organization. This could include a team happy hour, lunch, or a fun activity, such as a cooking class, a game night, or a virtual trivia competition. The key is to create a fun and inclusive atmosphere where everyone can relax, have a good time and feel appreciated.

A group of colleges gathered around a table for an employee birthday
Co-workers clapping for awards

Have a recognition event

Have an employee recognition event in your department – virtually or in person. It can be any sort of formal or informal gathering organized to acknowledge and celebrate the achievements and contributions of administrative professionals.

Include presentations and awards to highlight specific folks in the department to show appreciation for their hard work and dedication and to help foster a positive work environment. 

These can be done virtually by sending out gift cards for food delivery — plan prizes for those who are recognized. Let them choose from merchandise, gift cards, and payments. Don’t forget local gift card options.

Provide training opportunities

Training, learning, and development opportunities provide administrative professionals with career growth opportunities and increases their value to the company.

Offering training and development opportunities, such as workshops, conferences, and online courses, can also show employees that their employer is invested in their success and well-being and helps keep employees engaged and motivated, which can lead to higher job satisfaction and better job performance.

Providing employees with opportunities to learn and develop new skills can also help to prepare them for new challenges and responsibilities within the organization. Greater job satisfaction, improved morale, and a more positive work environment are the result.

training class costs are high to onboard employees
instructor helping students in a computer training class

Invest

One of the best ways to make your administrative rockstars feel like their job is crucial is to invest in ways that make work more efficient, and easier. Your admins will be more energized, have more time for other tasks, and feel recognized.

If you’re managing a department, ask your team to help identify potential areas for investment. 

Is it training or software that would help? 

Explore tools and training for SaaS and programs that facilitate common tasks and allow for growth in careers.

Purchasing may benefit from spend and procurement software. 

Sales and marketing may benefit from something like a customer relationship management (CRM) platform.

Sample Messages to Get You Started

“We are so grateful for all of the hard work and dedication that you bring to the team every day. Thank you for your contributions and for making our company a better place.”

“Your commitment and passion for your work is truly inspiring. We are so lucky to have you on our team. Thank you for all that you do.”

“We express our deepest gratitude for your contributions to the company. Your hard work and dedication do not go unnoticed, and we are so grateful to have you on our team.”

“Your positive attitude and willingness to go above and beyond make a real difference in the success of our company. Thank you for all that you do.”

“We are incredibly lucky to have you on our team. Your talent and dedication have played an instrumental role in our success. Thank you for all that you do.”

“We want to extend our heartfelt thanks for your hard work and dedication. You are a valuable asset to the company, and we are so grateful to have you on our team.”

“We are so thankful for your contributions to the company and for the positive impact that you make every day. Your hard work and dedication are truly appreciated.”

“We want to take a moment to express our deep appreciation for your hard work and dedication. You are an essential part of our team, and we are so grateful to have you on board.”

“We are so fortunate to have you on our team. Your expertise and dedication have made a tremendous impact on our company. Thank you for all that you do.”

“We want to extend our warmest thanks for your hard work and dedication. You are a valuable team member, and we are so grateful to have you on board.”

“We couldn’t have done it without you! Thank you for your hard work and dedication.”

“You are an integral part of this team, and we are grateful for all of your hard work and effort.”

“Your positive attitude and enthusiasm are contagious and make the workplace a better place.”

“We appreciate your willingness to take on new challenges and your dedication to achieving success.”

“Your contributions to this company have been vital to its success. Thank you for all that you do.”

“We are lucky to have you on our team. Thank you for your hard work and dedication.”

“Your positive attitude and willingness to help others make you an invaluable member of the team.”

“Thank you for your hard work, dedication, and unwavering commitment to excellence.”

“You have helped to make this company a great place to work. Thank you for your contributions.”

“We appreciate your willingness to go the extra mile and your dedication to making the company a success.”

“We are so grateful for all that you do. Your dedication and commitment to excellence do not go unnoticed.”

“Your positive attitude and willingness to go above and beyond make you a valuable asset to the team.”

“We appreciate your commitment to the company and your dedication to making it a better place for us all.”

“Your contributions to the team have been invaluable. Thank you for all that you do.”

“Thank you for all of your hard work and dedication. Your contributions to the team are greatly appreciated.”

 

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